How do you monitor and keep track of over 1,800 Special Education students as they move from one grade to another? Well, for many years, manual log sheets were the answer to help Clovis teachers keep tabs on each student that moves through a school system of more than 8,000 students – grades K through 12. Now add a staff of over 90 Special Education teachers who offer programs ranging from preschool services to enriched learning, and you have the potential for a major educator logjam. A macro software program was needed for the Special Education department—specifically designed to allow teachers quick and easy access to every student’s educational record, with the ability to share information in one, simple click.
Armed with many special education opportunities, MightyData was asked to harness the power of the Web to help take the Special Education department to the next level – centralized documentation of Individual Education Plans (IEPs) for each student that is easily accessible to all teachers wherever they may be on or off campus. Utilizing our ideology of technology to transform, we developed a web-based IEP system that allows instant access to each individual report, and all its associated documentation, consolidated within one software program, and customizable to user preference. To top it off, the system is password-secured and SSL encrypted to ensure confidentiality.
Since it is on the Web, our Special Education staff can access IEPs from anywhere and can even work at home if they must, , notes Assistive Technologist Susan Riden,
Moving and sharing detailed information securely throughout the system has never been easier. Clovis teachers no longer have to deal with big bulky folders for each student and then have to ensure that those documents are transferred correctly from point A to point B as the student moves through the system. “Our solution allows us to move a student’s records from one teacher to another or from one ancillary person to another with just a click,” Susan explains.
“The information is stored on a central server – not on an individual computer – and it not only allows the Special Education Director to look at the information without having to pull files, it also allows individual staff members to share information.” A MySQL database, containing approximately 90,000 individual records, combines to make the system work.
As Clovis Special Education students move forward, so will their education thanks to MightyData.